Document Monitor

4min

The Document Monitor allows you to track the receipt of important documents based on the extracted data from Patterns. This feature helps ensure timely receipt, highlights missing documents, and supports compliance needs for financial institutions.

The Document Monitor is a whiteglove configured view that Alkymi will set up on your behalf for your use cases. If you require a Monitor, please contact your Alkymi representative.

Key Features

  • Tracking Document Completeness: Monitor the receipt status of documents and verify that they meet predefined expectations.
  • Notification System: Get alerts when documents aren’t received within the specified time, allowing proactive follow-up.
  • Customization: Users can set up trackers tailored to their document needs, adjusting primary and secondary fields, time periods, and more.

[Screenshot]



Viewing Monitors

  • Navigate to the Document Monitor icon in the navigation panel on the left
  • This will bring you to the Document Monitor page, where you will be able to see a list of all active monitors, each of which corresponds
  • Use the filter options to view trackers based on the Patterns they monitor
  • You can also sort monitors by name and activity

[Screenshot]



Navigating the Monitor

Each Document Monitor displays documents organized by three main criteria: Primary Data Field, Secondary Data Field, and Key Date Field. These fields are essential for setting up specific tracking parameters and understanding the structure of document monitoring.

  • Pattern: The Pattern that the monitor tracks. All key Fields used to monitor documents reside within this Pattern
  • Primary Data Field: Represents the main category by which documents are organized in the tracker. This field relates to a critical identifier for the document, such as "Fund Name" in the screenshot example. By setting a Primary Data Field, you’re specifying a key attribute that will be used to group documents under broader categories.
  • Secondary Data Field: An additional Field designated to allows for further refinement and filtering of documents within each primary grouping. In the example, multiple "Limited Partners" exist under the same fund.
  • Key Date: Determines the timeline and expected receipt schedule for each document. The Document Monitor checks this date to mark whether a document has been received within the expected time frame.
    • Note that qualifying documents for each Primary-Secondary Field row are organized by a predefined periodicity (monthly, quarterly, or yearly). For example, if the key date is 2/1/2024 and the periodicity is quarterly, then the document will be placed in the date column corresponding to Q1 2024
    • If a different periodicity is required, please contact your Alkymi representative for adjustment



  • To read the Document Monitor, start by locating the Primary Data Field (e.g., "Fund Name") on the left. Each fund displays its associated Secondary Data Field entries (e.g., "Limited Partner" names) nested below.
  • Across the top, each column represents a month, aligned with the Key Date Field (e.g. "Due Date")
  • Each cell represents an entry for the document(s) that qualify for the combination of all three fields. The possible states are:
    • All: No filter applied
    • Reviewed: Corresponds to the state in Data Inbox/ Document Viewer when a document is reviewed (which can only be done if there are no validation issues)
    • Exception: Corresponds to the state in Data Inbox/ Document Viewer when a document has exceptions on any of its extracted values
    • Multiple Documents: Two or more documents have the same Primary, Secondary, and Key Date values and the user is advised to select one by opening up the panel
    • Removed: Corresponds to the state in Data Inbox/ Document Viewer when a document is removed/ archived
    • Empty: Shows entries that have no data for the currently selected year
  • Expand/Collapse All: For the option to expand or collapse all primary field categories.
  • Status Filter: For filtering by document status.
  • Year Selector: For selecting the year to view specific time periods.
  • Upload to Pattern: For uploading a document to the associated pattern.



Updated 21 Nov 2024
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